Live streaming an event from a studio is fast becoming the new normal, so how can you ensure your backstage tech delivers on the day and provides a smooth and quality experience for your audience? We have put together our top 10 tech tips that we recommend addressing before live streaming your next online event!
Tip 1 - Sound
Sound can make or break an event and there is nowhere to hide on a broadcast with bad audio! We recommend wireless lapel mics for presenters on a live video stream as they are discrete, camera-friendly; and as we often have no actual speaker cabinets in the studio area we can achieve a really high output level with no feedback. A presenter TV-style single in-ear piece is also great for use in live streaming as it’s a discrete and hands-free option to make sure all event speakers can engage clearly with their audience and other speakers by hearing a return audio feed from the stream. You will also need a mixing desk that receives the audio signals and then create an individual mix/minus for each presenter; this area can quickly get complex and channel heavy so having a decent mixing console is paramount to getting things right with audio.
Tip 2 - Lighting
Lighting for a studio broadcast is a whole different ball game to that needed for an in-person event as you need a set-up that creates even, smooth coverage and does what the camera needs it to. Our top tip for lighting is to take the time to experiment where your lighting is best-placed to create this balance, your set-up will most likely include, at the very least a 3 point light setup. You can also add creative lighting which can help give your show a wow factor and tie in with the overall look, feel, and branding of your hybrid event.
KSS Equipment Recommendation → Astra LED panels are an excellent cost-effective all-around industry workhorse.
Tip 3 - Video Cameras
For a high-quality broadcast, we recommend at least 3 cameras so you can cut between each shot and create a more visually engaging broadcast for your viewers. If budget allows, having Camera operators makes all the difference.
KSS Equipment Recommendation → for a cost-effective great looking picture with lots of lens options we like Sony F7s
Tip 4 - Video - Playback Slides and VTs
It can be hard to get the full look and feel of your brand across on camera so we recommend incorporating graphics, slides, and videos into your live stream broadcast to enhance your brand and bring it to life on screen. To stream presentations on screen, we suggest PowerPoint or Keynote which are reliable and easy to use. For video content, we also favour using Macbook Pro running Playback Pro.
KSS Equipment Recommendation → MacBook PlaybackPro, an industry recognised software
Tip 5 - Remote-Live Links
Our fifth tip is to remember that some presenters or guests may not be able to get to your virtual studio, so how do you link them into the live-stream? You will need a reliable and robust solution to remotely live-link your guest speakers into the control room and also be able to mix them into the streaming feed so they can interact with people in the studio.
KSS Software Recommendation → QuickLinks
Tip 6 - Video Switching
Video switching allows you to arrange each video element on the live broadcast and send it where it needs to go, this can be a simple or quite frankly a work of art depending on how far you want to take laying videos, graphics, VTs, and live links! An in-depth and well-thought-out run of the show will work this out with each segment planned and layout ready to be mapped and switched as needed. The more creative your end broadcast looks, the more engaged your viewers will be.
Tip 7 - Platform
Make sure you have thought about which platform you want your video streamed to and this will depend on the purpose of your event, for example, this could be something simple like zoom, or youtube. If you are looking for a more customisable live stream platform then KSS can provide the complete works using our own Event Television Platform powered by Welcome.
KSS Platform Recommendation → Welcome
Tip 8 - Video, The Stream
Sending your mixed signals to your chosen stream destination is the final step. This is where we recommend having a main and back up MacBook Pro which can run software such as Wirecast and send out the signals to your preferred platform e.g Zoom or Google Meets.
KSS Software Recommendation → MacBook Pro, Wirecast
Tip 9- Recording
This depends on preference but we would always say it’s worth recording a live stream or just the transmission feed that you can edit. We also record each camera feed individually for even more in-depth post-editing.
KSS Equipment Recommendation → Atomos Shogun, a professional piece of kit that enables you to produce a quality recording in industry-standard format Apple ProRes
Tip 10 - Staff
Last but not least you will want to think about staffing. We like to break things down by technical department and think about what's involved. There may be a job that needs a dedicated person for the whole stream or perhaps a few different areas can be combined into one role. We can work with you to plan a crew team to make sure everything runs smoothly and leaves room-built fail safes.
KSS Recommendation → KSS Staff
There is a lot more to think about in terms of tech for a virtual event so we hope these top tips will be a helpful place to start. If in doubt get in touch with us here and we’d be happy to discuss the tech options for your next event!